Privacy Policy

Last updated April 4, 2025

In accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA), Beloit Auction & Realty, Inc., along with any of our affiliated companies (current or created in the future), is committed to safeguarding the personal information of our clients, bidders, consignors, and website visitors.

This policy applies to all digital platforms operated by Beloit Auction & Realty, Inc., including our website, online bidding platform, and any other affiliated web or mobile services where personal information is collected.

1. Information We Collect

We may collect the following types of personal information in the course of conducting business:

  • Name, address, phone number (including mobile), and email address
  • Financial and billing information
  • Government-issued ID numbers and images (e.g., driver's license)
  • Account and password for digital services, including our website
  • Bidding history, preferences, and other transaction-related data

This information is collected when users register for auctions, place bids, complete purchases, communicate with us, or browse our website.

2. How We Use This Information

Collected information is used for the following purposes:

  • Facilitating bidding, buying, selling, and payment processing
  • Verifying identity and preventing fraudulent activity
  • Compliance with legal or regulatory requirements (e.g., age restrictions, firearm transactions)
  • Communicating with clients regarding auctions, account status, unpaid invoices, and customer support
  • Sending promotional and marketing communications related to upcoming auctions, new services, and relevant updates

By providing us with your mobile phone number, you consent to receiving communications via call or text message, which may include auction updates, payment reminders, or promotional content. Message and data rates may apply, and you may opt out at any time.

3. Use of Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance your Browse experience, analyze site traffic, and support marketing efforts. Cookies may allow us or third-party services (such as Google Analytics or social media platforms) to:

  • Recognize repeat visitors
  • Improve site performance
  • Understand user behavior to improve user experience
  • Deliver relevant advertisements across platforms

You may adjust your browser settings to block or delete cookies; however, doing so may affect certain functionalities of our website.

4. Sharing of Information

We do not sell, rent, or disclose personal information to third parties, except in the following situations:

  • To trusted service providers (e.g., payment processors, shipping companies, marketing tools) who are bound to keep the data confidential and use it only for the purpose for which it was disclosed
  • When required by law or in response to legal process
  • In the event of a merger, acquisition, or sale of business assets, where client information may be transferred as part of the transaction

5. Identity Verification

To ensure the integrity of our auctions and protect our clients, Beloit Auction & Realty, Inc. may require bidders to provide an image of a government-issued ID, such as a driver's license, during the registration process. We may also verify a client's identity through their credit or debit card on file. As part of this verification, a temporary authorization or small charge may be applied to the card, which will be refunded upon successful verification or complete.

This policy may apply to both online and in-person auctions and is an industry practice used to verify identity, prevent fraud, and comply with applicable regulations. This information is stored securely, accessed only by authorized personnel, and retained as needed for its intended purpose or as required by law.

6. Note for Parents and Children

Our services are intended for adults. We do not knowingly collect personal information from children under 13 years of age. If you are under 13, please do not provide any personal information to us. If we learn we have received information from a child under 13 without verified parental consent, we will delete it. If you believe we may have collected such information, please contact us so we can address it promptly.

7. Legal Compliance

We comply with all applicable laws and regulations regarding the collection, use, and retention of personal information. We do not provide additional rights to access, correct, or delete information beyond what is legally required.